Print Address Labels dialog
How to select addresses to print
Label Options dialog

Print Address Labels dialog   top

Two ways to open the Print Address Labels dialog

1. Click the toolbar icon --> then click "Print Address Labels..."
2. Click the menu "Print" then click "Print Address Labels..."

The Print Address Labels dialog allows you to print address labels from one or more of your address lists and/or other addresses you select.

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How to select addresses to print    top

Two ways to add addresses to the print list

1. Add an Address List to the print list
2. Add individual addresses to the print list

How to add an address list to the print list:

When you add an address list to the print list all addresses from the address list are added to the print list. Multiple address lists can be added to the print list at one time.

To select the address list(s) to add to the print list click the "Add address list(s)..." button on the Print Address Labels dialog. This will display a dialog of all the address lists for the current user. Notice the dialog also allows you to view, edit or delete from an existing address list or create a new address list. For more information about address lists and how to manage them, click here. After selecting the address list(s) to add to the print list click the "Add to Print List" button. This will close the dialog and add the addresses from the selected address list(s) to the print list.

How to add individual addresses to the print list:

You do not need an address list to add addresses to the print list.

To add individual addresses to the print list click the "Add/Edit Addresses..." button on the Print Address Labels dialog. This will display the Print List Editor dialog that is similar to the dialog seen when creating a new address list. The Print List Editor dialog allows you to add, edit or remove addresses from the print list. The print list is located on the right side of the Print List Editor dialog.

When you add addresses to the print list you can select contacts from all address books including the permanent address books (All Individuals, All Organizations, Search Results).

First, select the address book from the combo box that contains the contact whose addresses you want to add to the print list. Second, select the contact you want to add to the print list. After you select the contact, the "Select Recipient" and "Select Address" combo boxes are populated with the contact's address information.

Below is an explanation of the information contained in these combo boxes based on the type of contact selected:
 

After you select the desired recipient and address you will see the full address displayed in the editable preview. Since this preview is editable, you can  make changes so that the address is exactly as you would like for it to appear.

After the address is exactly as you want it, it is time to add it to the print list. Notice the combo box below the "Add to Print List" button. This combo box allows you to select the number of copies of the address in the preview to add to the print list. For example, if you want to print 80 address labels for the address from the preview, you would select 80 from the combo box.

After selecting the number of copies to add to the print list, click the "Add to Print List >" button. This will add the address from the preview to the print list. Continue this process until the you are finished adding addresses to the print list.

It is possible to edit the print list before you save it. To remove an address from the print list select the address(es) to remove and either press the "delete" key, right click the print list and select "Remove" or click the "Remove" button located below the print list. Multiple addresses can be removed at one time. If you would like to remove all addresses from the print list either right click the print list and select "Remove All" or click the "Remove All" button located below the Print List. To edit an address in the print list either right click the print list and select "Edit..." or click the "Edit..." button located below the print list. This will show the Edit Address dialog. Make your changes and click the "Save Changes" button.

When you have finished editing the print list, click the "Save Changes" button to save the changes made to the print list.

How to remove addresses from the print list:

Other than using the print list editor mentioned above, you can remove addresses from the print list while the Print Address Labels dialog is showing. To remove an address from the print list select the address(es) to remove and either right click the print list and select "Remove" or press the "delete" key. Multiple addresses can be deleted at one time. To remove all addresses from the print list right click the print list and select "Remove All".

After the print list is complete click the "Print..." button to open the Label Options dialog.

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Label Options dialog    top

The Label Options dialog allows you to select the label sheet, the starting label index for the first sheet and the font size.

Label sheet:

There are 13 common label sheets to select from. If you are using a label sheet other than one of the 13 common label sheets, you can create a custom label sheet. It will seldom be necessary to create a custom label sheet. Locate the label sheet information on the label sheet package. If your label sheet is listed in the combo box, select it from the combo box.

If your label sheet is not listed in the combo box, click the "New Label Sheet..." button to open the New Label Sheet dialog to create a custom label sheet. Once the New Label Sheet dialog is open, notice the picture of a portion of a label sheet at the top. This explains all measurements needed to create a custom label sheet. All measurements excluding the vertical and horizontal pitch should be located on the label sheet package. For the vertical and horizontal pitch you may need to use a ruler or tape measurer. The vertical pitch is the distance from the top of one label to the top of the next label. This distance is sometimes the same as the label height. The horizontal pitch is the distance from the left of one label to the left of the next label. This distance is sometimes the same as the label width. A ruler or tape measurer can be used for all measurements if you can't seem to locate the label sheet measurements or you do not have the label sheet package. Enter  your measurements as Label Sheet Properties below the picture. Click the "Save" button to save the label sheet. The New Label Sheet dialog will close and the newly created label sheet will be selected.

Once a label sheet is created, it will always be there unless you delete it. Only label sheets created by you can be deleted. To delete a label sheet select the label sheet to delete and then click the "Delete" button.

Starting label index:

The starting label index area allows you to select the label index to begin printing for the first sheet. This is helpful if you are printing on a label sheet that has already been used. For label sheet #2 and on, printing will begin at index 1 (the first label).

Font size:

Depending on the size of the label you are using you may want to increase or decrease the font size. Select the font size from the combo box.

Ready to print:

After selecting the label options click the "OK" button. A Print dialog will appear allowing you to select the printer to use, number of copies etc. Select your Print dialog's print button (may be labeled "Print" or "OK") to print the address labels.

Click here to see an example of an printed address label sheet.

Note: Address labels can be printed on letter size label sheets (8.5 x 11in) ONLY.

Note: All selection that you made for the label sheet, starting label index and font size will be remembered so that the next time you enter the Label Options dialog they will be selected.

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