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Manage Address Lists dialog
How to create a new address list
How to edit an address list
How to delete an address list
How to view an address list
Manage Address Lists dialog
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Two ways to open the Manage Address Lists dialog
- Click the toolbar icon -->
- Click the menu "Lists" then click
"Manage Address Lists..."
Address lists are separate lists of names and addresses for a specialized
use, such as printing a group of envelopes or labels.
The Manage Address Lists dialog allows you to manage (add, edit, delete, view)
all of your address lists.
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How to create a new address
list
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Two ways to create a new address list when the Manage Address
Lists dialog is showing:
- Right click the address lists and
select "Create New Address List..."
- Click the "Create New Address
List..." button
The 2 step process of creating an address list is:
- Provide a unique name for the
address list
- Add addresses to the address list
How to add addresses to the address list:
When you add addresses to the address list you can select
contacts from all address books including the permanent
address books (All Individuals, All Organizations,
Search Results).
First, select the address book from the combo box that
contains
the contact whose addresses you want to add to the address list. Second, select
the contact you want to add to the address list. After selecting
the contact, the "Select Recipient" and "Select Address"
combo
boxes are populated with the contact's address information.
Below is an explanation of the information contained in
these
combo boxes based on the type of Contact selected:
|
Contact Type |
"Select Recipient" Items |
"Select
Address" Items |
|
Individual |
Contact's Name
Combined Name
Spouse's Name
Children's Name |
Home Street Address
Home Mailing Address
Work Street Address
Work Mailing Address |
|
Organization |
Organization's Name
Contact Person's Name |
Street Address
Mailing Address |
After you select the desired recipient and address you will see the
full address displayed in the editable preview. Since this preview is editable,
you can make changes so that the address is
exactly as you would like for it to appear.
When the address is exactly as you want it, it is time to
add it to
the address list. Notice the combo box below the "Add to
Address List" button. This combo box allows you to select the
number of copies of the address in the preview to add to the
address list. For example, if you were creating an address list
to print 80 return address labels from, you can select 80 from the
combo box.
After selecting the number of copies to add to the address
list,
click the "Add to Address List" button. This will add the address in
the preview to the address list. Continue this process until the
address list is complete.
It is possible to edit the address list before you save it.
To remove
an address from the address list select the address(es) to remove and either
press the "delete" key, right click the address list and select "Remove" or
click the "Remove" button located below the address list.
Multiple addresses can be removed at one time. If you would like to remove
all addresses from the address list either right click the address list and
select "Remove All" or click the "Remove All" button located below the
address
list. To edit an address in the address list either right click the address list
and select "Edit..." or click the "Edit..." button located below the
address
list. This will show the Edit Address dialog. Make your changes and click the
"Save Changes" button.
Click the "Save" button to save the address list.
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How to
edit an address list
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Two ways to edit an address list when the Manage Address
Lists dialog is showing:
- Right click the address list and
select "Edit..."
- Click the "Edit..." button
When you edit an address list you have the option
of editing the address list's name, the address list's content or both.
To edit the address list's name type the new name and click the
"Save Name Change" button.
When editing the address list's content you can add addresses to the
address
list, delete addresses from the address list and/or edit addresses that already
belong to the address list.
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How to
delete an address list
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Three ways to delete an address list when the Manage Address
Lists dialog is showing:
- Right click the address list(s) to
delete and
select "Delete..."
- Click the "Delete..." button
- Select the address list(s) to
delete and press the "delete" key
Multiple address lists can be deleted at one time
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How to view an address list
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Three ways to view an address list when the Manage Address
Lists dialog is showing:
- Right click the address list you
want to view and select "View..."
- Click the "View..." button
- Double click the address list you
want to view
Viewing an address list allows you to quickly see the addresses that belong
to a particular address list.
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