Automatic data backup
Manual data backup
     How to create and install a user backup file (UBF)
     How to backup and restore the Kurlo data files

Automatic data backup    top

For added data protection, Kurlo periodically backs up the Kurlo data files.

This backup is performed:

• When Kurlo successfully starts up
• When Kurlo successfully shuts down
• Every 20 minutes while Kurlo is running

This backup process is performed behind the scenes. It will not interrupt your work.

In the unlikely event your Kurlo data files become damaged, these backup files can be used to restore the Kurlo data files to  their state as of the last time the backup was performed.  Changes entered after the last backup will be lost.

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Manual data backup   top

We recommend you frequently backup your Kurlo data using one of the two methods below:

1. To backup a specific user, create a user backup file (UBF) and store it in a safe place
2. To backup all users, copy the Kurlo data files and store them in a safe place

Both of these methods are explained in detail below.

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How to create and install a user backup file (UBF)    top

A user backup file (UBF) backs up ALL data for a user. This includes everything from address books and contacts to email messages and user preferences. It is important to understand that a UBF doesn't backup data for all users but only for the user you create it for.

To create a UBF: Open the Create User Backup File dialog by clicking the menu "File" then selecting "Create User Backup File...".

The information needed to create a UBF is the directory to store the UBF and the UBF name. Click the "Select Directory..." button to open the Directory Chooser dialog. This dialog allows you to select the directory you want to store the UBF. After selecting the directory, enter the UBF's name. The default name is the user's name although you can enter any name you would like. After selecting the directory and entering the UBF's name, click the "Create UBF " button. This begins the process of creating the UBF which should take only a few seconds at most. A dialog will notify you of the success or failure of the UBF creation process. If successful, you have backed up all data for the current user. Failure is rare and is usually because the drive that contains the directory you selected doesn't have enough space to store the UBF.

To install a UBF: Open the Install User Backup File dialog by clicking the menu "File" then selecting "Install User Backup File...".

 Click the "Select UBF..." button to open the UBF Chooser dialog. This dialog allows you to navigate to the UBF you wish to install. After selecting the UBF to install, click the "Next >" button. The next dialog depends on if the user contained in the UBF already exists or not. Below explains both situations.

If the user already exists:
The dialog you will see allows you to either replace the current user with the UBF or to install the UBF under a different user name. If you choose to replace the current user with the UBF, the current user's data will be wiped out and will be replaced with the backup data contained in the UBF. For this option, you must be logged in as the user you wish to replace. If you choose to install the UBF under a new user name, you must also enter the name of the new user. All backup data contained in the UBF will be added to the new user and the existing user's data will be unchanged.

Click the "Install UBF" button to begin installing the UBF. This will take a few seconds at most. A dialog will notify you of the success or failure of the UBF installation process. A successful installation for replacing a user with the UBF will automatically update the user's data. If the password contained in the UBF is different than the password for the user, you will be asked to log in again. A successful installation for installing the UBF under a new user name will add the user to Kurlo. You can now log in as the new user. A failed installation is rare and is a result of a damaged UBF.

If the user doesn't exist:
The dialog you will see allows you to review the name and date the UBF was created. Click the "Install Now" button to begin installing the UBF. This will take a few seconds at most. A dialog will notify you of the success or failure of the UBF installation process. A successful UBF installation will add the user to Kurlo. You can now log in as the new user. A failed installation is rare and is a result of a damaged UBF.

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To backup and restore the Kurlo data files    top

The Kurlo backup files are in the backup directory located in the Kurlo installation directory. The default path to the backup directory is C:\Program Files\Kurlo\backup.

To backup the Kurlo data files:

1. Make sure Kurlo is not running and that it was shutdown properly the last time it was run. If the backup is perfomed while Kurlo is running or after an improper shutdown, the backup files may not contain the most recent data.
2. Copy all 3 files (pack.properties, pack.script, pack.backup) from the "backup" directory located in the Kurlo installation directory and store them in a safe place.

That's it. You have successfully backed up the Kurlo data files.

Where you store the backup files is up to you. Here are a few options:

• burn them to a cd
• copy them to an external storage device such as a USB flash drive or mp3 player
• upload them to an online storage website such as Yahoo! Briefcase

To restore the Kurlo data files:

1. Make sure Kurlo is not running.
2. Locate and copy your backup files (pack.properties, pack.script, pack.backup).
3. Go to the "classes" directory located in the Kurlo installation directory and delete the 4-6 files that begin with "pack"
4. Paste the backup files to the "classes" directory

That's it. You have successfully restored the Kurlo data files.

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