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Print Envelopes dialog
How to select addresses to print
Envelope Options dialog
Print Envelopes dialog
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Two ways to open the Envelope dialog
- Click the toolbar icon -->
 then click
"Print Envelopes..."
- Click the menu "Print" then click
"Print Envelopes..."
The Print Envelopes dialog allows you to print
envelopes from a predefined Address List and/or addresses you select.
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How to select addresses to print
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Two ways to add addresses to the print list
- Add an address list to the print
list
- Add individual addresses to the
print list
How to add an address list to the print list:
When you add an address list to the print list all addresses from the
address list are added to the print list. Multiple address lists can be added to the
print list at one time.
To select the address list(s) to add to the print list click the "Add Address List(s)..."
button on the Print Envelopes dialog. This will display a
dialog of all the address lists for the current user. Notice the dialog also
allows you to view, edit or delete from an existing address list or create a new
address list. For more
information about address lists and how to manage them, click
here. After
selecting the address list(s) to add
to the print list click the "Add to Print List" button. This will close the
dialog and add the addresses from the selected address list(s) to the print
list.
How to add individual addresses to the print list:
You do not need an address list to add addresses to the
print list.
To add individual addresses to the print list click the
"Add/Edit Addresses..." button on the Print Envelopes dialog. This will display the
Print List Editor dialog that is similar to the dialog seen when creating a new
address list. The Print List Editor dialog allows you to add, edit or remove
addresses from the print list. The print list is located on the right side of
the Print List Editor dialog.
When you add addresses to the print list you can select
contacts from all address books including the permanent
address books (All Individuals, All Organizations,
Search Results).
First, select the address book from the combo box that
contains
the contact whose addresses you want to add to the print list. Second, select
the contact you want to add to the print list. After you select
the contact, the "Select Recipient" and "Select Address"
combo
boxes are populated with the contact's address information.
Below is an explanation of the information contained in
these
combo boxes based on the type of contact selected:
| Contact Type |
"Select Recipient" Items |
"Select
Address" Items |
|
Individual |
Contact's Name
Combined Name
Spouse's Name
Children's Name |
Home Street Address
Home Mailing Address
Work Street Address
Work Mailing Address |
|
Organization |
Organization's Name
Contact Person's Name |
Street Address
Mailing Address |
After you select the desired recipient and address you will see the full
address displayed in the editable preview. Since this preview is editable,
you can make changes so that the address is
exactly as you would like for it to appear.
After the address is exactly as you want it, it is time to
add it to
the print list. Notice the combo box below the "Add to
Print List" button. This combo box allows you to select the
number of copies of the address in the preview to add to the
print list. For example, if you want to print 80 envelopes for
the address from the preview, you would select 80 from the combo box.
After selecting the number of copies to add to the print
list,
click the "Add to Print List >" button. This will add the address
from
the preview to the print list. Continue this process until the
you are finished adding addresses to the print list.
It is possible to edit the print list before you save it.
To remove
an address from the print list select the address(es) to remove
and either press the "delete" key, right click the print list and
select "Remove" or click the "Remove" button located below the
print list. Multiple addresses can be removed at one time. If
you would like to remove all addresses from the print list either
right click the print list and select "Remove All" or click the
"Remove All" button located below the print list. To edit an
address in the print list either right click the print list and
select "Edit..." or click the "Edit..." button located below the
print list. This will show the Edit Address dialog. Make your
changes and click the "Save Changes" button.
When you have finished editing the print list, click the "Save Changes" button to save the changes made to the
print list.
How to remove addresses from the print list:
Other than using the print list editor mentioned above, you can remove
addresses from the print list while the Print Envelopes dialog is showing.
To remove an address from the print list select the address(es) to remove and
either right click the print list and select "Remove" or press the "delete" key.
Multiple addresses can be deleted at one time. To remove all addresses from the
print list right click the print list and select "Remove All".
After the print list is complete click the "Print..." button to open the
Envelope Options dialog.
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Envelope Options dialog
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The Envelope Options dialog allows you to enter a return address, select the
envelope size, select the font sizes, and select the printer feed direction.
Below is an explanation of all these areas.
- Return Address - The address printed on the upper right hand corner of the
envelope. The "Print Return Address" checkbox must be selected if you want
the return address printed. Leave blank or uncheck the "Print Return
Address" checkbox to not print a return address.
- Envelope Size - There are 31 standard envelope sizes that will more than
likely meet your needs. If your envelope is in the combo box select it,
otherwise click the "New Envelope..." button to create a new envelope.
- How to Create a New Envelope - While the New Envelope
dialog is open enter the width and height of your
envelope. Click the "Save" button. The New Envelope dialog will close and
the newly created envelope will be selected. Once an envelope is created, it
will always be there unless you delete it. Only envelopes created by
you can be deleted. To delete an envelope select the envelope to delete and
then click the "Delete" button.
- Font Sizes - Allows you to select the font size for the return address
and the delivery address. The return address combo box will not be enabled
for the purpose of selecting the font size
if the "Print Return Address" check box is not selected.
- Printer Feed Direction - The direction to you want to feed the envelopes into the
printer.
After selecting the envelope options click the "OK" button. A Print
dialog will appear allowing you to select the printer
to use, number of copies etc. Select your Print dialog's print button (may be
labeled "Print" or "OK") to print the envelopes.
Click here to see an example of a printed
envelope.
Note: All selections that you made for the return address, envelope size,
font sizes, and printer feed direction will be remembered so that the next time you enter the
Envelope Options
dialog they will be selected.
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