Print Contacts dialog
How to select contacts to print
Print Options dialog

Print Contacts dialog    top

Two ways to open the Print Contacts dialog

1. Click the toolbar icon --> then click "Print Contacts..."
2. Click the menu "Print" then click "Print Contacts..."

The Print Contacts dialog allows you to print contact information.

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How to select contacts to print    top

You must first determine what type of contacts you want to print: individual or organization. You cannot print both individual and organization contacts simultaneously.

When you add contacts to the print list you can select contacts from all address books including the permanent address books (All Individuals, All Organizations, Search Results).

First, select the address book from the combo box that contains the contact(s) that you want to print. Then select the contact(s) from the contact list that you want to print. Multiple contacts can be selected. Then click the "Add >" button to add the selected contacts to the print list. You can add all contacts in the contacts list by clicking the "Add All" button. To remove a contact from the print list select the contact(s) to remove and either click the "Remove" button located under the print list, right click the selected contact(s) and click "Remove" or press the "delete" key. To remove all contacts from the print list either click the "Remove All" button or right click the Print List and click "Remove All". Continue this process until the print list contains the contacts that you want to print.

If you are printing individual contacts you can sort the contacts in the print list by first or last name. When the print list is complete click the "Print..." button to open the Print Options dialog.

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Print Options dialog    top

The Print Options dialog allows you to select what contact information to print and customize page header information. Below is an explanation of the items on the Print Options dialog.

• Contact Information to Print - Based on the type of contact being printed, this area will look slightly different.
  • For individual contacts, you can select the information you want to be included as part of the name. The 3 fields that can be included as part of the name are title, middle name and suffix. The Fields to Print section contains the rest of the fields pertaining to an individual contact. Select the field(s) that you would like to be printed. Note: The name for an individual contact with a combined name (ie. John and Jane Doe) will be printed as "JOHN AND JANE DOE (JOHN DOE'S INFO)" where Jane is the spouse and John is the main contact.
  • For organization contacts, you select field(s) pertaining to an organization contact you want to print.
  • For both individual and organization contacts, click the "Select All" button to select all fields or click the "Clear All" button to clear all fields.
  • Note: A field for a contact will be printed only if that particular contact provided data for the field. Otherwise, the field will not be printed. For example, if you select the nickname field and John Doe doesn't have a nickname then the nickname field will not be printed.
• Header - Lets you determine whether the date and/or page number will be printed on each page. By default, both options are selected.
• Title - Allows you to enter the title for the first page printed and determine it's orientation (left, center or right) on the page. The title is optional and can be left blank. By default, the title is left blank.

After selecting the print options click the "OK" button. A Print dialog will appear allowing you to select the printer to use, number of copies etc. Select your Print dialog's print button (may be labeled "Print" or "OK") to print the contacts.

Click here to see an example of a printed page of contacts.

Note: Contacts can be printed on letter size paper (8.5 x 11in) ONLY.

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